1. Introduction
Active Recruitment SEN Ltd (“Active SEN”, “we”, “our”, or “us”) is a recruitment business specialising in staffing and recruitment services for Special Educational Needs (SEN) schools and educational organisations across the United Kingdom.
This Privacy Policy explains how we collect, use, store, and protect personal data when you interact with our website, services, and recruitment processes.
Active SEN acts as a Data Controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018
2. Company Information
Active Recruitment SEN Ltd
4 Caxton House
Old Station Road
Loughton
IG10 4PE
United Kingdom
Email: dpo@activesen.co.uk
Data Protection Officer: Lauren Kohl
3. Information We Collect
We may collect and process the following categories of personal data.
Personal Information
Sensitive Personal Data
Where relevant to recruitment processes we may process:
This information is necessary to provide recruitment and employment services.
4. How We Collect Your Data
We collect personal data through:
5. How We Use Your Data
We use personal data for the following purposes:
6. Legal Basis for Processing
Under UK GDPR we rely on the following lawful bases:
7. Sharing Your Information
We may share personal data with:
This sharing is necessary to provide recruitment services and meet legal obligations.
8. Email Communications
Active SEN may contact candidates, schools, and other professional contacts by email in connection with recruitment services.
These communications may include:
Where emails constitute marketing communications, recipients will have the ability to opt out or unsubscribe.
Active SEN does not sell, rent, or trade email lists.
9. Third-Party Service Providers
We use trusted third-party providers to support our business operations and recruitment services. These providers may process personal data on our behalf.
Examples include:
These providers are required to process data securely and in accordance with applicable data protection laws.
10. Data Security
Active SEN takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.
These measures include:
While we take reasonable precautions, no internet transmission can be guaranteed to be completely secure.
11. Website Cookies
Our website may use cookies and similar technologies to improve user experience, analyse website traffic, and support website functionality.
Cookies may include:
Where required by law, users will be asked to consent to the use of cookies when visiting the website.
More information can be found in our Cookie Policy.
12. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected.
Recruitment legislation requires that work-seeker records be retained for at least one year after services are provided.
Where consent is relied upon, we may retain personal data for up to seven years, after which it may be deleted or anonymised.
13. International Data Transfers
In some circumstances data may be transferred outside the United Kingdom or European Economic Area where necessary for recruitment services.
Where this occurs we ensure appropriate safeguards are in place to protect personal data in accordance with UK GDPR.
14. Your Data Protection Rights
Under UK GDPR you have the following rights:
Requests relating to personal data can be made by contacting:
15. Complaints
If you are unhappy with how we handle your personal data you may contact:
Information Commissioner’s Office (ICO)
https://ico.org.uk/concerns
16. Changes to This Policy
Active SEN may update this Privacy Policy from time to time to reflect changes in legal requirements or business operations.
The latest version will always be available on our website.
For information about how cookies are used on this website, please see our Cookie Policy.